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Thu
08
Jun
Dennis Faas's picture

Copy Formatting: MS Word

After you've gone to the trouble to apply all the various formatting options to your text, you may want to reproduce specific formatting in several places in your document. For example: suppose you decide that the body of a report looks fine with an ... 11-point Courier New font, but for definition, you decide to make the headings 14-point Arial Bold Italic in blue, with a bold blue underline. It would take a lot of time to highlight each bit of text and apply all those formatting commands. Instead, you can save time by copying the format you've already applied to text. At first, you might think ... (view more)

Sat
03
Jun
Dennis Faas's picture

'Shrink Pic', and 'Pure Text'

Shrink Pic Automatically resize photos for email, instant messenger and web uploads Attach dozens of photos to emails without any problems. Upload to your blog or website in seconds, and share with your friends instantly! Shrink Pic automatically ... detects when you send photos by email, Instant Messenger or web browser and compresses them for you. There's no need to make duplicates and resize - it all happens instantly, when you send photos. http://www.onthegosoft.com Pure Text Copy any formatted text to the clipboard, click on the PureText tray icon. The pasted text will be pure and free from ... (view more)

Wed
31
May
Dennis Faas's picture

Insert Page Breaks: MS Word

As documents grow longer and extend past one page, MS Word automatically calculates how much room is available and starts a new page when needed (keeping widows, orphans, and other text flow options in mind). MS Word also allows you to specify where ... to begin a new page by inserting a hard page break where you want one. Sometimes you only need a short page, such as a cover page, or perhaps you want to start a new part of the text on a new page. You wouldn't want to have to press Enter repeatedly, just to force Word to insert a page break. Instead, you want to control where page breaks occur. ... (view more)

Fri
26
May
Dennis Faas's picture

Use Tabs Command: MS Word

When you press the Tab key, the insertion point moves to the right 0.5 inch which means that your typing moves 0.5 inch to the right. This is MS Word's default tab. You use this tab to indent the first line of a paragraph, or even to separate short ... items, such as the chapter name and page title on a table of contents. You can also use tabs to place columns of short items side by side, such as those in a schedule of events, but for that use you may want to set a custom tab. Tabs come in four varieties: left, center, decimal, and right. You use the ruler or the Tabs dialog box to set the tabs. ... (view more)

Fri
19
May
Dennis Faas's picture

Add a Table of Contents to Your Document: MS Word 2003

You've composed a very large, very informative document. And now you want to configure it so that your readers can navigate it easily using a Table of Contents (TOC). Defining Style To begin the process, you will first need to properly format your ... document with Styles. Highlight the document text that you want to show up as table of contents major sections. Next, depress CTRL-ALT-1. You can highlight more than one paragraph at a time by depressing your CTRL key (even if the paragraphs aren't in sequence). This will apply the Heading 1 style to your text. This text stands out from the rest and ... (view more)

Tue
09
May
Dennis Faas's picture

Make Decorative Text: MS Word

You're about to start your first novel -- "Once upon a time..." Those beginning words just beg to have fancy lettering to evoke the feeling of your story don't they? Word has two features that let you create interesting lettering that goes beyond ... just changing the font and size. Those features are WordArt and Drop Caps. WordArt is an element of Word that allows you to define the shape, fill and text of decorative text -- everything from rainbow-colored and shaped words to the gleam of chrome on 3-D block letters. Many predefined effects are available for you to choose from, but you can ... (view more)

Sun
23
Apr
Dennis Faas's picture

Cant Copy and Paste Text As Filename in MS Office?

Infopackets Reader Simon W. writes: " Dear Dennis, I made the transition from Windows 95 to XP a few years ago, and since the upgrade, I've noticed a change in the way the 'Save As' dialogue box works with MS Word. For example: Under Windows 95, I ... would select a section of a document, copy it, and then paste it into the Save As dialogue box, and the document would save with that filename. However, now when I right-click over top of the Save As dialogue box under Windows XP, I don't have the option to 'Copy' or 'Paste' anymore (as I once did in Windows 95). Hence, I have to manually type in a ... (view more)

Thu
20
Apr
Dennis Faas's picture

Make Descriptive Notes for Slides: MS PowerPoint

MS PowerPoint has a feature called "Notes Pages", or "Speaker's Notes" (depending on which version you're using) that allows you to create printable pages that have notes or descriptive text associated with each slide. To view the Notes page for any ... slide, go to the View menu and select Notes Pages. You will see an image of your slide there, and a placeholder for adding your script, notes, or any other text you wish. You can cut-and-paste text from MS Word here if you like. To print these pages, bring up the Print dialog, and at the bottom of the dialog where it says ... (view more)

Mon
17
Apr
Dennis Faas's picture

Sort Lists of Information: MS Word

Although sorting a list in MS Word seems like an obvious, simple task, many users aren't familiar with how to do it. Using the Sort Function, you can sort text, number, or date lists in Word. Here's how you can Sort a List in MS Word: Launch MS ... Word. Paste or create a list (of text, numbers, or dates). Highlight the entire list using the mouse. From the Table menu on the toolbar, click the Sort option; the Sort Text window will appear. Under the Sort By Field, make sure that Paragraphs is selected. Beside the type field, use the drop down arrow to select the type of data you want to sort. For ... (view more)

Wed
22
Mar
Dennis Faas's picture

Copy and Paste with Precision: MS Word

Here's a tip for MS Word users who do a lot of cutting and pasting with text and prefer to minimize the number of times they reach for the mouse. For example: suppose you want to copy and paste a line that which uses the "Heading" format into a ... paragraph with normal formatting. When you select the line, MS Word will also select the paragraph mark which denotes a carriage return (or the beginning of a new line). If you simply paste the line (instead pasting as "unformatted text"), Word will impose the "Heading" style on the line you just pasted. Here's a quick and easy way to copy and paste ... (view more)

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