headings

A reader recently wrote me asking, "What are the main uses of Outline View in MS Word? " My reply: I wrote an article on this subject in January for Infopackets and I am going to redo it just for that reader! Using MS Word's Outline View is just ... wonderful for very long documents and can save you oodles of time. Why? You should be familiar with MS Word's styles and headings and make use of them. If you do that, Outline View will allow you to view all of your Headings collapsed to any heading level you desire. Using Outline View is an excellent method to get to a section in your document very ... (view more)

In MS Word, the headings in an outline are automatically formatted with the styles Heading 1, Heading 2, and so on. What if you don't like the appearance of the style? You may want the Heading 1 styles to be centered, in a different font, or with a ... border or shading. You may want the Heading 3 to be in Verdana rather than Times New Roman. Whatever your preferences might be, you can make a single formatting change, and all the text using that style will immediately be reformatted. To begin, modify the style so that every heading with that style will reflect the new format. This ensures that ... (view more)

As you begin to add text in MS Word, the paragraphs of text might make it hard to see the outline structure in Outline view. You can collapse your outline to view only headings of a certain level or higher, and you can expand and collapse individual ... portions of the outline to concentrate on a single area. In Outline view, headings have a plus or minus symbol to the left, and normal paragraphs of text you have added are designated by a small square. Click a number button on the Outline toolbar to collapse the outline to show only headings at that level and higher. Collapsed text underneath ... (view more)

How many times have you been asked to give a presentation based on an existing report or other document? If you can import the document into MS Word and convert its headings to Word's default "Heading 1" style, the rest is a piece of cake. Outlines ... in Word can be imported directly into PowerPoint in either of two ways: From inside Word, choose File | Send To | Microsoft Office PowerPoint. From inside PowerPoint, choose File | Open and in the Files of Type box, choose All Outlines. When you import an MS Word document, Level 1 headings (formatted "Heading 1" in Word) turn into the titles of new ... (view more)