Creating Distribution Lists: MS Outlook
Setting up a distribution list in your Personal Address Book or Outlook Address Book is relatively easy.
You can create a distribution list using addresses from multiple address books, which means, that you could include addresses from your Contacts folder and Personal Address Book.
You can also include addresses of different types such as Internet addresses and Exchange Server addresses. Usually it's easiest to set up a distribution list if all the addresses that will be included already exist, but you can enter addresses on the fly if necessary.
Follow these steps to create a distribution list:
- Open the address book.
- lick the New Entry button or choose File, New Entry.
- In the Drop-down list, select the address book in which you want to store the distribution list.
- In the Select The Entry Type list, select Personal Distribution List or New Distribution List (the option that is displayed varies according to address book type), and then click OK.
- In the Name box, specify a name for the list. This is the distribution list name that will appear in your address book so you will want to name it in a way that is meaningful to you.
- For a Personal Address Book distribution list, click Add/Remove Members. For an Outlook Address Book list, click Select Members. Either action opens the Select Members dialog box.
- Add members as needed, or click Add New in the Distribution List dialog box to enter new addresses if the addresses don't already exist in one of your address books. Click OK when you've finished adding members to the list.
- Set other options as needed for the distribution list, such as assigning categories to the list.
- For a Personal Address Book list click OK on the Distribution list tab; for an Outlook Address Book, click Save And Close in the Distribution List dialog box.
Distribution lists appear in the address book with a group icon and a boldface name to differentiate them from individual addresses.
Note that you cannot assign categories to a personal distribution group created in the Personal Address Book. However, you can assign certain other pre-recipient properties depending on the address type for Personal Address Book entries.
Visit Carol's web site to learn more tips like this one!
Most popular articles
- Which Processor is Better: Intel or AMD? - Explained
- How to Prevent Ransomware in 2018 - 10 Steps
- 5 Best Anti Ransomware Software Free
- How to Fix: Computer / Network Infected with Ransomware (10 Steps)
- How to Fix: Your Computer is Infected, Call This Number (Scam)
- Scammed by Informatico Experts? Here's What to Do
- Scammed by Smart PC Experts? Here's What to Do
- Scammed by Right PC Experts? Here's What to Do
- Scammed by PC / Web Network Experts? Here's What to Do
- How to Fix: Windows Update Won't Update
- Explained: Do I need a VPN? Are VPNs Safe for Online Banking?
- Explained: VPN vs Proxy; What's the Difference?
- Explained: Difference Between VPN Server and VPN (Service)
- Forgot Password? How to: Reset Any Password: Windows Vista, 7, 8, 10
- How to: Use a Firewall to Block Full Screen Ads on Android
- Explained: Absolute Best way to Limit Data on Android
- Explained: Difference Between Dark Web, Deep Net, Darknet and More
- Explained: If I Reset Windows 10 will it Remove Malware?
![](/graphics/dennisfaas.jpg)
My name is Dennis Faas and I am a senior systems administrator and IT technical analyst specializing in cyber crimes (sextortion / blackmail / tech support scams) with over 20 years experience; I also run this website! If you need technical assistance , I can help. Click here to email me now; optionally, you can review my resume here. You can also read how I can fix your computer over the Internet (also includes user reviews).
We are BBB Accredited
![](https://www.infopackets.com/graphics/bbb.png)
We are BBB accredited (A+ rating), celebrating 21 years of excellence! Click to view our rating on the BBB.