document

In Office 2007 (c), depending upon which edition you own, you can use Information Rights Management to allow only specified individuals to access a document. Using Information Rights Management, you can assign specific rights to each user, including ... restricting the ability to copy, print, forward, modify, or fact a document. You can even set an expiration date after which a user cannot access the document! To restrict permission to a document, follow the steps below: Click the Microsoft Office button, point to Prepare, Restrict Permission and then click Restricted Access. In the Permission ... (view more)

When you have completed a big project, it's a good idea to record the purpose and audience for the document. You could type it right in the document, but then you would have to remember to delete it before printing it. Instead you can record it in ... the document properties. Properties track the document statistics, including the date and time it was modified, the number of words it contains, and who created it. You can also record comments for your own use. When you record comments and keywords, you can use these to find the document later. You can insert keywords and comments into your ... (view more)

As you write a lengthy document, you may refer to the words or ideas of another person or company. So that the source for your facts, ideas and quotations in your document are evident, you should include some sort of citation. Sometimes you can do ... this briefly in the body of your document, by including the author and date of publication in parentheses, but sometimes footnotes or endnotes containing information are required. Footnotes are citations that appear at the bottom of the page above the margin, and endnotes are citations that are gathered to the end of the document. You can also use ... (view more)

Forms, such as contracts and applications, are standard text documents with form fields inserted throughout where you fill in the blanks. You can create forms that will be used on screen, or printed and filled out on paper. Typically, you save the ... form as a template. Saving the form as a template offers two main advantages: it can be reused without changing the original and it's easier for the user to fill it in. Follow the steps below to create a form: Launch MS Word if it isn't already open. Start a new, blank document. Type in the standard headings and text that will appear in each ... (view more)

Whether your colleagues are in the next office or in another country, sharing files isn't very difficult with MS Word. You can turn a document into the body of an email message or you can send a file as an attachment to an email message. You don't ... even have to leave Word to send the message! When you send a document as the body of an email message, it doesn't lose it's formatting. It is sent in HTML (hypertext markup language) format, the same way web pages are formatted for universal viewing. What makes this particularly useful is that when you receive a document in HTML format, you can edit ... (view more)

Whether or not your document has been protected, you may want to comment on a document without adding to the text itself. Like sticky notes attached to a page, your comments stay apart from the main flow of the document. You place them in a separate ... pane, like footnotes. If you have the proper equipment, you can record an audio comment rather than typing text. If you type comments directly in the document, you may forget to remove them before the final print. Also, you cannot tell who made the comment. MS Word's comment feature records not only the comment but also the person who made it. Use ... (view more)

Sometimes, within a long document you will refer not just to outside sources, but to another location within the current document. Cross-references can refer to a heading, table or figure either by name or by page number. You can even have the ... cross-reference be a hyperlink for those who will view the document electronically. If this is a long report, it's difficult to keep track of page numbers, especially as you're adding and rearranging text. For accurate cross-references, let Word keep track of the location for you. Follow the steps below to create a cross-reference. Type the text ... (view more)

If an Excel chart already exists, it's a simple matter to link or embed one into an MS Word document. The techniques are similar to those for linking and embedding Excel worksheets by using the Paste Special command. Documents dealing with numeric ... data can often bog you down in details, causing a reader to miss the main point. A well-placed chart can show at a glance the trend or relationship among the numbers. While you can create a chart from scratch in MS Word, you don't need to do so if the chart already exists in Excel. Follow the steps below to link or embed an Excel chart into a Word ... (view more)

You can liven up your MS Word document by inserting graphics into it. The Microsoft Clip Gallery is a nice little program that organizes the thousands of professionally drawn clip art images that accompany the Office programs. The Clip Gallery also ... contains sounds and motion clips, but they are not useful in printed documents. To insert graphics into your document, follow the steps below: Place the insertion point where you want to insert a picture. Choose Insert | Picture | Clip Art. This opens the Clip Gallery window. If you're using Office 2000, you may have to insert the Office 2000 CD- ... (view more)

Creating a document is as easy as starting Word and typing text. If you choose, you can work with Word's default settings. However, many documents require different layouts. It's important to know how to change the settings so that you can change ... the way the text looks on the page. If you haven't changed the settings in your Normal template, you'll find the defaults (in the U.S. version of Word) to include top and bottom margins set to 1 inch, left and right margins at 1.25 inches, header and footer margins at .5 inches, gutter position left, paper size is 8.5X11 inches, portrait page ... (view more)